What Equipment Do You Need for Video Conferencing?

Bring State-of-the-Art Conferencing Solutions to Your San Jose Business 

Participating in video calls is straightforward enough when you’re working from home. You simply sit down at your computer, launch the Zoom or Teams call, and speak into your webcam. 

But what about when there’s a room of people in a conference room? How can you properly include everyone so their input is heard while making virtual eye contact? Remote attendees will find it hard to stay engaged if they can only see a distant view of the conference table. 

To make the most of hybrid work and virtual meetings, you’ll need the following video conferencing equipment in your San Jose, CA, office. And to make sure everything runs smoothly, learn more about our continuing support program below.

SEE ALSO: 3 Perks of Conference Room AV You Haven’t Heard of Yet 

Smart Cameras 

While a single camera might suffice in smaller meeting rooms, large conference areas will benefit from additional cameras. The latest conferencing cameras are enhanced with AI capabilities, including tracking software that intelligently follows the active speaker. The technology can even segregate each participant into individual frames on the video call. 

By strategically deploying two or three cameras, you’ll ensure that every participant's face is included in the call, fostering an inclusive and immersive meeting experience. 

Multiple Microphones 

Musicians, broadcasters, and anyone who routinely speaks into microphones always hold it close to their mouth. So why should it be any different when capturing audio for a video call? 

Relying on a single soundbar microphone at the head of the table won't be enough. If you want every voice to be heard, we recommend incorporating tabletop or ceiling-mounted microphones. These microphones are strategically placed to capture voices from all directions, guaranteeing that everyone’s input is picked up and transmitted.

Video Displays 

Take your conference space into the future with UHD 4K commercial displays.These ultra-slim displays mount flush against the wall and often include optional webcams. Want touchscreen capabilities? You should—touch capabilities make digital whiteboards a breeze. Consider installing two or even three displays so you can spread content for easy viewing.  

Control System 

How will you activate all this technology and start calls over the conferencing system? Tabletop controllers from respected brands like Crestron, Extron, or QSYS simplify the process. 

With just a touch of a button, you’ll initiate meetings with all audio-visual equipment swiftly linked to the call. Whether you're participating in a Zoom or Teams meeting, we can configure a conference room system that’s compatible with a wide range of platforms. 

Wireless Content Sharing 

Whether you’re sharing spreadsheets, PowerPoints, or video content, you need a simple way to share screens in the conference room. That’s where wireless collaboration comes in handy. We can integrate a controller that enables all meeting participants to wirelessly transmit content from their personal devices. This content instantly connects to the display and speakers, simplifying the sharing process for everyone, including remote team members.

Reliable Support 

If something goes wrong with your video conferencing system, or if you need to expand, who will you call for help? The PCD Continuing Support Program is designed to ensure maximum uptime and minimize maintenance burden for your audio-visual system through predictable and budget-friendly costs. 

Our support services include expert support professionals who engage remotely within two business hours and dispatch an on-site technician if needed. Additionally, the program can be structured as AVaaS (Audio Video as a Service) for easier budgeting and reduced capital expenditure. Your system becomes our first priority when you’re enrolled in the PCD Continuing Support Program. 

Contact PCD Audio & Video here to design and install your business’s conference systems today!